If organizations use the calendar to coordinate activities, they can export reports on their events and associated RSVPs. The event reports will be accessible by going to Events > Export or they can be accessed by going to Organizer Dashboard > Reports. 

Accessing Event Reports

Option 1: Access from Events page

Option 2: Access from Reports page

Event Report

The Event Report is designed to show a list of events and the associated details for a specific time frame. If needed, organizations can customize the date range, data fields, and apply filters to limit the report to specific parameters. 

The event report is the best option for statistics such as total events hosted or total events currently available. There will be one line per event, regardless of the volunteer capacity and current RSVPs. 

Event RSVP Report

The Event RSVP report is designed to show the details of current volunteer sign ups and remaining slots available per event. Organizations can follow the same process for customizing the date range, data fields, and filters before downloading the report. 

This report has the ability to include volunteer profile fields alongside their RSVP information. This allows you to view important volunteer details, such as custom profile fields, directly in the RSVP report without needing to open individual profiles. To customize which fields are included on the report, click on Choose the fields to select profile fields to include.

This report is the best option to view event RSVP information, such as current volunteers and remaining spots available. This is also where you can see if hours have been logged under Attendance Status. The status can be “Attended/Logged Hours” or “No Show.” If the status is blank, this means that the volunteer hasn’t logged hours associated with the event.

Each event will have multiple entries on the report based on the shift capacity and current volunteers. 

Please note: the filter options for these reports will be based on event categories. If you need assistance setting up event categories, you can check out this help article.